- Getting started
- Data security and compliance
- Organizations
- Authentication and security
- Licensing
- About licensing
- Unified Pricing: Licensing plan framework
- Activating your Enterprise license
- Migrate from Test Suite to Test Cloud
- License migration
- Assigning licenses to tenants
- Assigning user licenses
- Deallocating user licenses
- Monitoring license allocation
- License overallocation
- Licensing notifications
- User license management
- Tenants and services
- Accounts and roles
- AI Trust Layer
- External applications
- Notifications
- Logging
- Testing in your organization
- Troubleshooting
- Migrating to Test Cloud
Test Cloud admin guide
Test Cloud includes two licensing roles - License Viewer and License Administrator - that let organizations delegate license management without requiring the Org Admin role.
These roles are useful in organizations where a dedicated team manages licensing independently from other administrative functions. Without these roles, routine licensing tasks must go through Org Admins regardless of whether those admins are operationally focused on licensing. Tasks that can be delegated include:
- Quota configuration
- Group allocations
- Runtime license adjustments
- Consumables tenant allocations
Both the License Administrator and License Viewer roles are scoped at the organization level.
Role definitions
The License Viewer role provides read-only access to all licensing pages. A user with this role can view license allocations, tenant quotas, consumable usage, and trial status, but cannot make any changes that affect system state.
The License Administrator role provides full create, read, update, and delete (CRUD) access to all licensing actions. This role includes every capability of the License Viewer, plus the ability to:
- Allocate licenses
- Modify quotas
- Manage service consumption enforcement
- Request trials
The License Administrator has the same licensing capabilities as an Org Admin.
| Role | Scope of access |
|---|---|
| License Viewer | Read-only across all licensing pages and tabs |
| License Administrator | Full read and write access across all licensing pages and tabs |
Assignment scope
Both roles are assignable at the organization level only:
- The License Administrator role provides access to all licensing pages across the entire organization, including all tenants and the organization-wide license pool.
- The License Viewer role provides read-only access to all licensing pages across the entire organization.
This scoping model supports centralized administration while keeping licensing management distinct from other administrative functions.
Role assignment
Only Org Admins can assign the License Viewer and License Administrator roles. Assignment is performed through the Manage Access section of the Admin Console at the organization level.
UI behavior by role
Users with the License Administrator role see the full Licensing interface with all action controls enabled - the same view as an Org Admin on the licensing pages.
Users with the License Viewer role see the same pages, but all action buttons - such as allocating licenses, editing quotas, and configuring consumption enforcement - are disabled.
When a user has no licensing permissions at all, the Licensing pages are not accessible.