Apps User Guide

DELIVERY:

Last updated Jun 26, 2025

Using Apps With Data Service

Background information

Note:

A maximum of 1000 records for any filter are retrieved at runtime.
After the entity data is loaded, the data is refreshed only when a rule is executed. Any changes made to the entity via processes, or other means, do not automatically update in Apps. Make sure to explicitly refresh the data in these scenarios.
The in operator only supports primitive data types, such as: string, number, boolean, null.

The in operator is not supported in Data Service scenarios using choice-set. You can use the contains operator instead, but only for one input.

Overview

Before starting this example, make sure that you have the proper permissions from Data Service. For more information, check the Data Service - Managing Access page.

For the purpose of this example, we will use an entity called Customer with the following fields:

Address
Address 2
City
Email
Name
Phone
Plan
State
Postal Code

Filter Customer by State

Use the Function: Fetch function to retrieve multiple entity records. Additionally, use the Query builder to filter the retrieved records. In this example, we apply a filter to the Customer entity, so the search only returns customers from the state of Washington.

Refer to The Fetch function for more details.

Note:

If you want to retrieve a single record, use the FetchOne function instead.

Open an existing application, or create a new one.
Add a Table control to your app:
1. Select Add control.
2. Select Display.
3. Drag the Table control to an area in your app.
Add an entity to your app:
1. Select the Add any icon from the top of the canvas.
2. Select Entity.
3. Select a tenant.
4. Select the entity you want to add to your app, then Add.
Bind the entity to the Table control:
1. In the General tab of the Properties panel, select the Additional resources button adjacent to Data source.
2. Select Query builder.
3. Select the entity you want to use, then Add condition.
4. Select a field from the dropdown menu, then an operator, such as =.
5. Enter the string by which you want to filter the records, surrounded by quotation marks.
  For example, if you only want customer records from the state of Washington, add "WA" as a value.
Use the Expression editor to apply a filter under specific conditions:
1. In the Query builder, select the Open resources button, then Expression editor.
2. Write an expression containing a condition. For example, you can use an IF condition to only apply a filter when a Dropdown control on the main page of the app is not blank and contains a user-specified value:
```
Fetch(of Customer)(  
If(  
MainPage.Dropdown is Nothing,  
Nothing,  
createFilterGroup(New QueryFilter(){addFilter("State", "contains", MainPage.Dropdown.Value)}, Nothing, 0)),  
Nothing, Nothing, Nothing, New ExpansionFieldOption( {addExpansionFieldOption("CreatedBy", New String(){"Id","Name"}), addExpansionFieldOption("UpdatedBy", New String(){"Id","Name"})})Fetch(of Customer)(  
If(  
MainPage.Dropdown is Nothing,  
Nothing,  
createFilterGroup(New QueryFilter(){addFilter("State", "contains", MainPage.Dropdown.Value)}, Nothing, 0)),  
Nothing, Nothing, Nothing, New ExpansionFieldOption( {addExpansionFieldOption("CreatedBy", New String(){"Id","Name"}), addExpansionFieldOption("UpdatedBy", New String(){"Id","Name"})})
```

When you preview or run the app, the query executes and retrieves the filtered records.

Sort Customers

Use the Query builder to apply sorting options to your search.

Open an existing application, or create a new one.
Add a Table control to your app:
1. Select Add control.
2. Select Display.
3. Drag the Table control to an area in your app.
Add an entity to your app:
1. Select the Add any icon from the top of the canvas.
2. Select Entity.
3. Select a tenant.
4. Select the entity you want to add to your app, then Add.
Bind the entity to the Table and apply a sorting rule:
1. In the General tab of the Properties panel, select the Additional resources button adjacent to Data source.
2. Select Query builder.
3. Select Additional settings.
4. In the Sort by field, add the field by which you want to sort, such as Name.
5. The Sort ascending field is set to true by default. Select the field, then enter False to sort the results in descending order.
Preview or run your app.

When you preview or run your app, the Table displays records from the Name field in your entity, in alphabetically descending order.